Why and How To Send A Thank You Email After an Interview

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If you think the process of getting a new job finishes as soon as you walk out of the interview, you are doing your career a great disservice. Sending a follow up email to the interviewer a few days after your interview is important for many reasons. This article will lead you through the process of writing the perfect follow up email and list up all the reasons why you should write one.

How To Write The Best Thank You Email

Ideally one or two days after your interview is the best time to shoot a brief email to the hiring manager to check up on the application process. When on the interview, make sure you note down the name and contact details of the interviewer so that you can address them personally afterwards. Remember the exact role and as many details as you can from your conversation so that you can make your email personalized and specific to your interview to show that you paid attention and you are up to date with the company when sending your thank you letter after interview.

However knowing the company is not the only thing you should focus on when writing the email. The follow up email is a great opportunity to update your hopeful future employer on project you are working on or your achievements since the interview. Make sure to include these while staying brief and avoid being over the top or too pushy.

Bearing all these in mind might seem daunting, but there is loads of help available. You can find several templates for thank you emails with a quick internet search, but you need to remember that the quality of these might vary. You can read a template below to give you an idea about what you should be aiming for.

The hiring manager in this imaginary scenario is called Pam – you should always address your interviewer on their first name – who works for an online retail store that sells clothes for women between the ages 18-30 called quirkyapparel.com who are looking for a social media executive to reach out to their customers more effectively. The candidate, Sheila has previously been an intern for asos.com and is looking for a suitable position for her experience upon completing her internship.

Hi Pam,

Thank you for the opportunity to get to know to the work you are doing at quirkyapparel.com. Your business approach sounded really exciting and from what you told me I believe being able to work with you as a social media executive would be an amazing career step to me.

Meanwhile I would like to update you on what I have been doing since our interview. As my internship with asos.com is nearing the end I have received a report which shows that the Instagram account of the company I was handling received 9265 new followers during my two months of working there and the pictures posted got on average 20% more likes than before. I was delighted to find out about such success and if you would like to hear more specifics or if you have more questions about my work in general, please do not hesitate to get in touch.
It was great to chat with you and I hope to hear back from you soon.

All best,


I might sound surprising, but it is a good idea to keep it personal. Remind the hiring manager that you are a person not just a name on the candidate list. Always update them on what you have been up to and offer to get in touch or meet again if they are interesting in further talking to you.

If you are still not convinced you should send a follow up email, below are seven great reasons why you should do anyway.


7 Reasons To Send A Follow Up Email

You Remind The Hiring Manager of Yourself

In today`s competitive job market it is likely that you are one of many candidates for a position. Reminding your interviewer that you exist is always a good idea, however, other candidates are probably thinking the same, so you should try and make your thank you email as unique as possible. Even as you do this, you should try to take care so that the email does not come across as an act of soliciting for the position because if it does, you can be sure it will achieve the exact opposite results from what you intended it for.

You Are More Likely To Hear Back on Time

Hiring managers are busy as there are many candidates and they are also probably juggling applications to several open positions. It happens quite a lot of the time that on the interview you are told a specific date by which you will be contacted and it does not happen. I does not necessarily mean that you are not hired, but following up increases your chances of hearing back on time.

You Can Update The Hiring Manager On Your Career

As discussed previously, the follow up email is your best shot at updating the interviewer on what you have been doing and tell them if you have achieved something amazing in the meantime. This can help the hiring manager to remember you and make it more likely that you are the one who is eventually picked.

You Are More Likely To Get a Second Interview

When deciding who to give a second interview, it is always best to be remembered by the hiring manager.

You Can Be Notified of a Second Interview Quicker

Taking the previous point further, if you have already sent an email, you are more likely to find out about a second interview earlier than expected.

You Can Be Found Easier

Even if you do not get the job you are going to be somewhere in the hiring manager`s books. If the person they hire does not work out, they might remember you and contact you again with an offer.

You Can Further Address Points That Arose on The Interview

If you feel like something that you talked about was not fully covered or you have further thoughts, you can slip it in to your follow up email. Be subtle but do not be shy. There are many people who are not very articulate when it comes to expressing themselves before an interview panelist and this might be their one chance to redeem themselves.